Employment Opportunity

 

Office Administrator with the Kingston Arts Council (KAC)

 

The Kingston Arts Council (KAC) is hiring an Office Administrator.

 

The position is part-time, 15 hours per week at $14.00 per hour.

 

The position requires a good working knowledge of Kingston arts, culture, and business,

and a desire to build on that knowledge. The individual needs to have competent

computer skills, feel comfortable with content management systems and manipulating

large amounts of data. Full awareness of Social Media and artskingston.ca are

essential, as well as the willingness and ability to learn new skills as required. This

individual would require strong communication skills and would need to show initiative,

be strongly self directed, and personable.

 

Job Description

The Office Administrator connects closely with members of the Kingston arts community, is the administrative

presence and the first person encountered when visitors enter the office and disseminates information the

Council receives about the arts in Kingston. The Office Administrator must be knowledgeable about all aspects

of the Council and able to share information effectively. The Office Administrator maintains an awareness of the

political scope of the KAC, as well as the current political climate, especially as it pertains to arts, arts advocacy

and arts funding.

 

 

The Office Administrator is directly accountable to the Executive Director of the KAC. The Office

Administrator's primary duties and responsibilities are described under the following categories:

 

Administrative Support and Management:

Provides in office administrative support 3 days per week, from 10 AM to 3 PM

Receives and records information from arts organizations and individuals

Composes the Council's e-newsletter, ArtsBUZZ for publication and distribution

Maintains Constant Contact lists

Maintains Artists, Organizations and Venues lists, internally (Sumac) and on website

Responds to inquiries and information; forwards same to appropriate sources in a timely manner

At the request of the ED, provides support to the board and its committees which may include

booking meetings rooms, preparing notice of meetings and other preparatory materials

Works with the ED on Membership and Annual Campaigns, Fundraising and special events; may

produce correspondence, assignments, letters, and/or other material as required

Responsible for maintaining database, including membership list, donor files and required

statistics; backs up database and documents according to schedule

Working with the KAC bookkeeper, oversees the issuing of receipts and records all donations

monthly, in a timely manner

Cultural Mapping liaison with the City of Kingston

 

Membership Coordination

• Receives and records information from arts organizations and individuals

• Composes the Council's e-newsletter, ArtsBUZZ for publication

• May develop and produce correspondence, assignments, letters, and/or other material as

required

• Responds to inquiries and information; forwards same to appropriate sources in a timely manner

 

Press and Communications

• Composes the Council's e-newsletter, ArtsBUZZ for publication

• Writes and distributes press releases; maintains and updates press contacts

• May produce correspondence, assignments, letters, and/or other material as required

• Coordinates with staff to manage all Social Media and lists, including the Web Directory, the Calls

for Artists group, the facebook and twitter communities and is aware of analytics around those

communities, monitoring their effectiveness

• In consultation with the ED and Programming Coordinator develop and implement a

Communication Plan

 

Web and Social Media

• Composes the Council's e-newsletter, ArtsBUZZ for publication

• Maintains Artists, Organizations and Venues lists, internally (Sumac) and on website

• Coordinates with staff to manage all Social Media and lists, including the Web Directory, the Calls

for Artists group, the facebook and twitter communities and is aware of analytics around those

communities, monitoring their effectiveness

• Plan, develop and execute Social Media campaigns, create measures for success

• In cooperation with the Program Coordinator develop and execute event support and online

follow-up

• Cultural Mapping liaison with the City of Kingston

 

Event Production and Promotion

• For each KAC event, works closely with the Program Coordinator on event administration and

promotion, PR strategy, marketing and publicity

• Provides production support in the creation and distribution of marketing materials

 

 

How to Apply

Please submit a resume and cover letter detailing your suitability for the position, in doc

or pdf formats, to [email protected] with “Administrator” in the subject heading.

Applications are due no later than: Monday June 3rd at 4:30pm.

 

Interviews will take place between Monday June 17th and Friday June 21st 2013.

This position starts in August 2013.

 

The Kingston Arts Council recognizes the following principle in recruiting and selecting

employees; a commitment to workplace diversity. We regret to inform that our current

office location is not wheelchair accessible.

 

For more information please contact [email protected]