Kingston Arts Council
Office Administrator Employment Opportunity with the Kingston Arts Council

 

Employment Opportunity
 
Office Administrator with the Kingston Arts Council (KAC)
 
The Kingston Arts Council (KAC) is hiring an Office Administrator.
 
The position is part-time, 15 hours per week at $14.00 per hour.
 
The position requires a good working knowledge of Kingston arts, culture, and business,
and a desire to build on that knowledge. The individual needs to have competent
computer skills, feel comfortable with content management systems and manipulating
large amounts of data. Full awareness of Social Media and artskingston.ca are
essential, as well as the willingness and ability to learn new skills as required. This
individual would require strong communication skills and would need to show initiative,
be strongly self directed, and personable.
 
Job Description
The Office Administrator connects closely with members of the Kingston arts community, is the administrative
presence and the first person encountered when visitors enter the office and disseminates information the
Council receives about the arts in Kingston. The Office Administrator must be knowledgeable about all aspects
of the Council and able to share information effectively. The Office Administrator maintains an awareness of the
political scope of the KAC, as well as the current political climate, especially as it pertains to arts, arts advocacy
and arts funding.
 
 
The Office Administrator is directly accountable to the Executive Director of the KAC. The Office
Administrator's primary duties and responsibilities are described under the following categories:
 
Administrative Support and Management:
Provides in office administrative support 3 days per week, from 10 AM to 3 PM
Receives and records information from arts organizations and individuals
Composes the Council's e-newsletter, ArtsBUZZ for publication and distribution
Maintains Constant Contact lists
Maintains Artists, Organizations and Venues lists, internally (Sumac) and on website
Responds to inquiries and information; forwards same to appropriate sources in a timely manner
At the request of the ED, provides support to the board and its committees which may include
booking meetings rooms, preparing notice of meetings and other preparatory materials
Works with the ED on Membership and Annual Campaigns, Fundraising and special events; may
produce correspondence, assignments, letters, and/or other material as required
Responsible for maintaining database, including membership list, donor files and required
statistics; backs up database and documents according to schedule
Working with the KAC bookkeeper, oversees the issuing of receipts and records all donations
monthly, in a timely manner
Cultural Mapping liaison with the City of Kingston
 
Membership Coordination
• Receives and records information from arts organizations and individuals
• Composes the Council's e-newsletter, ArtsBUZZ for publication
• May develop and produce correspondence, assignments, letters, and/or other material as
required
• Responds to inquiries and information; forwards same to appropriate sources in a timely manner
  • Maintains Artists, Organizations and Venues lists, internally (Sumac) and on website; providestechnical support to members with new memberships, renewals and listings by e-mail, phone and in person
  • Responsible for maintaining database, including membership list, donor files and required statistics
  • Cultural Mapping liaison with the City of Kingston
 
Press and Communications
• Composes the Council's e-newsletter, ArtsBUZZ for publication
• Writes and distributes press releases; maintains and updates press contacts
• May produce correspondence, assignments, letters, and/or other material as required
• Coordinates with staff to manage all Social Media and lists, including the Web Directory, the Calls
for Artists group, the facebook and twitter communities and is aware of analytics around those
communities, monitoring their effectiveness
• In consultation with the ED and Programming Coordinator develop and implement a
Communication Plan
 
Web and Social Media
• Composes the Council's e-newsletter, ArtsBUZZ for publication
• Maintains Artists, Organizations and Venues lists, internally (Sumac) and on website
• Coordinates with staff to manage all Social Media and lists, including the Web Directory, the Calls
for Artists group, the facebook and twitter communities and is aware of analytics around those
communities, monitoring their effectiveness
• Plan, develop and execute Social Media campaigns, create measures for success
• In cooperation with the Program Coordinator develop and execute event support and online
follow-up
• Cultural Mapping liaison with the City of Kingston
 
Event Production and Promotion
• For each KAC event, works closely with the Program Coordinator on event administration and
promotion, PR strategy, marketing and publicity
• Provides production support in the creation and distribution of marketing materials
 
 
How to Apply
Please submit a resume and cover letter detailing your suitability for the position, in doc
or pdf formats, to [email protected] with “Administrator” in the subject heading.
Applications are due no later than: Monday June 3rd at 4:30pm.
 
Interviews will take place between Monday June 17th and Friday June 21st 2013.
This position starts in August 2013.
 
The Kingston Arts Council recognizes the following principle in recruiting and selecting
employees; a commitment to workplace diversity. We regret to inform that our current
office location is not wheelchair accessible.
 
For more information please contact [email protected]