Kingston Arts Council
Modern Fuel – Hiring new Administrative Director


Modern Fuel Artist Run Centre is seeking a motivated and organized individual for the full time position of Administrative Director at the Centre, to start at the beginning of July 2011.  

A catalyst for cultural activity in Kingston, Ontario, Modern Fuel Artist-Run Centre is in its 34th year of operations.   Modern Fuel is a not-for-profit Artist-Run Centre facilitating the presentation, interpretation, and production of contemporary visual, time-based and interdisciplinary arts. Modern Fuel supports innovation and experimentation, and is committed to the education of interested publics and the diversification of its audiences.  

Position Summary
The Administrative Director reports to the Board of Directors and is the lead administrator for Modern Fuel, sharing a co-directorship with the Artistic Director.  The Administrative Director is a full-time position, ensuring effective development and implementation of organizational goals and strategies, overseeing the centre’s finances including grant writing and fundraising, recruiting and training all short-term contracts, interns and volunteers and assisting the Artistic Director in the coordination of all Modern Fuel programming.  The Administrative Director will promote effective management and growth of Modern Fuel’s programs and facilities, support its objectives, and work to enhance its position

This position is a renewable, 12-month contract, for 35 hours per week and offers health and dental benefits.  Gallery hours of Tuesday to Saturday from 12 to 5pm function as the core hours of the position at 25 hours per week and meetings, events, and duties outside of gallery hours contribute to a workweek of 35 hours (on average).

Summary of Key Responsibilities

  • Perform basic administrative functions such as office organization and management, filing, record keeping, backing up computers, and purchasing office supplies
  • Oversee and maintain timelines for all grant applications and grant reports and in collaboration with Artistic Director prepare and write all operating and project grants and all grant reports.
  • Research and apply for funding opportunities for all administrative programs, including: staffing, office equipment and resource upgrades, strategic or capacity building initiatives, facility improvements. 
  • Develop and maintain relevant organizational policies and practices such as Board Orientation, HR policies, Strategic Plan, Facility strategies etc.
  • Oversee all financial planning and management, reporting to the Treasurer.  
  • Recruit and manage all staff, interns, students and volunteers
  • Oversee New Media Workspace rentals and staff as needed
  • Support the development of all communications (press releases, website, social media, Modern Fumes, newsletter, etc.), working in collaboration with the Artistic Director
  • Coordinate and attend all Board of Director meetings and committee meetings as appropriate
  • Prepare and distribute agenda and minutes for all Board meetings and  AGM
  • Carry out development and distribution of artist contracts/agreements in consultation with the Artistic Director
  • Assist Artistic Director in the maintenance of gallery space including wall repairs and maintenance, signage, lighting etc.
  • Assist Artist Director in the installation of exhibitions as needed
  • Ensure that the gallery is open and staffed during operational hours


The ideal candidate has:

  • An interest in contemporary art practices and artist-run culture, with relevant post-secondary education or at least 3 years of experience in the artist-run centre or not-for-profit sector.
  • Excellent time management and organizational skills with the ability to multi-task
  • Superior English oral and written communication skills.
  • Strong attention to detail
  • Bookkeeping and financial experience
  • Previous volunteer management experience
  • The ability to work cooperatively in an open-concept office, as well as work independently and in a self-directed manner
  • Experience working with diverse public audiences. Must be outgoing, friendly and tactful with a demonstrated commitment to excellent service.
  • Fluency with Microsoft Office Suite and familiarity with both Microsoft and Mac platforms

Salary: $23,400 to $26,520 + benefits

Please submit a curriculum vitae and a letter of interest to:
Hiring Committee
Modern Fuel Artist Run Centre
21 Queen Street
Kingston, Ontario, Canada K7K 1A1
Or email:
[email protected]

All applications must be received at Modern Fuel by Monday May 16th

Modern Fuel is an equal-opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.